PTC Suite Reservation/
Standard Guest Room General Information
Make business deals and network in your own space and comfort. PTC'08 provides suites and standard guest rooms, which can be converted into office space.
Your space can be used for a wide variety of activities, such as networking, business meetings, hospitality, and office space.
Nearly any standard guest room can be converted to office space. If a suite is desired, the locations are:
- Rainbow Tower: each room ending in 12 or 13
- Tapa Tower: each room ending in 29 or 30
- Alii Tower: each room ending in 02, plus 1408/09/12/14 and 1508/09/12/14
- Diamond Head Tower: all rooms on 14th-17th floor
Additional feature available
Kiosk and door banner signage may be ordered, to assist conference attendees in locating your suite/meeting room. Informational kiosk signage will display your company your company name and suite/meeting room number(s). Kiosks will be displayed in three Hilton hotel lobbies and in the Mid-Pacific Conference Center.
Door Banner signage will include your company's logo and name (see illustration on order form).
Who can you reach at PTC'08?
- Experts from the Internet community
- Top Executives from carriers, suppliers, broadcasters and user organizations
- Providers and users of communications services and information technology
- Senior representatives from international and regional organizations
- Policy makers and government officials
- Content providers
- Technologists
- Lawyers
- Scientists and engineers
- Academics
- International consultants
Room/Suite requirements and policy
- PTC has negotiated hotel standard guest room and suite rates with the Hilton Hawaiian Village® Beach Resort & Spa, PTC'08's official conference hotel. Negotiated hotel room rates are for PTC'08 conference/networker registered delegates, sponsors, exhibitors and cubicle renters. The special room rate applies to one room per person only. All non-registered delegates are subject to a $25.00/night rate increase.
- To reserve a hotel suite for hospitality, office, or meeting purposes, one is required to spend a minimum of US$4,500 (US$4,000 for PTC members) on a combination of any of the following: Corporate Partner membership; registrations (excluding aloha shirts and reception tickets); sponsorships; advertising; exhibit booths/conference cubicles; or One-2-One meeting tables. This minimum must be met for each reserved suite. (Note: a "suite" is defined as parlor, or parlor plus one-bedroom, or parlor plus two-bedrooms.)
- PTC is not responsible for furniture and setup requirements. Please work directly with the Hilton for these arrangements.
- To reserve a hotel standard guest room and to convert it for hospitality, office, or meeting purposes, one is required to spend a minimum of US$1,500 (US$1,000 for PTC members) on a combination of any of the following: Corporate Partner membership registration (excluding aloha shirts and reception tickets); sponsorships; advertising; exhibit booths/conference cubicles; or One-2-One meeting tables. Please note: this minimum must be met for each reserved room to be converted.
- PTC controls the use of hotel banquet rooms for meetings, presentations, and hospitality functions and charges a facilities fee. For daytime use, PTC charges a rental fee based upon size of room and length of use. Banquet rooms used for daytime or evening hospitality events will only be released to organizations registering at least four people for the conference (or six, if networkers). In addition, a PTC facilities charge of US$5 per person (based on F&B head count) will be invoiced to the hosting organization. This PTC facilities charge will be used to defray conference expenses and fund future PTC programs. Note: sponsors (gold level and higher) will be given first priority on reserving banquet rooms.
- A suite or standard guest room may be reserved for personal use without meeting the PTC minimum investment requirements as long as it is agreed that it will not be used for business meetings or hospitality functions. This agreement will be secured in writing via a separate written document to be provided by PTC.
Join us now to reserve a suite, and you can be sure to have opportunities knocking on your door.
Signage Policy
Only PTC-authorized signs will be allowed on the Hilton property. The PTC-authorized signs include the PTC'08 information kiosks and door banners. The PTC and Hilton security will remove all other unauthorized signs. If you are interested in purchasing a door banner or having your hospitality suite/meeting room location listed on the PTC'08 information kiosks, contact Linda Ristow at Tel: +1.808.941.3789 x 109 or Email: linda@ptc.org
For suite/meeting room reservations
Complete the agreements then return by fax to +1.808.944.4874.
Contact Linda Ristow at Tel +1.808.941.3789 x109 or email linda@ptc.org for further information.