PTC’DC →  Reston, Virginia, 17 September 2026

FAQs & Terms

Got questions?
Email events@ptc.org or call +1.808.941.3789.

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Terms and Conditions

Official PTC badges must be worn at all times for admittance to all conference sessions and social events. PTC reserves the right to refuse entry or to escort out any attendee without an official PTC badge. ALL badges are non-transferable. Transferring and sharing of badges will result in confiscation of the badge and revocation of registration.

Smoking is not permitted during any conference session or in the conference foyer. Hyatt Regency Reston prohibits smoking, including e-cigarettes, in all enclosed or partially enclosed areas open to the public that include, but not limited to, all conference rooms, pavilions, restrooms, lobbies, reception areas, hallways, bars, hotel rooms, balconies, restaurants, retail service establishments, and retail stores.

Smoking for guests, including e-cigarettes, is prohibited everywhere on property at the Hyatt Regency Reston, except for a designated smoking area outside the building.

PTC’DC will be filmed and photographed. PTC and the photographers and videographers under its hire may photograph or make audio or video recordings of PTC’DC events and attendees. By registering to attend PTC’DC, you irrevocably grant permission to PTC to use your name, photographs, images, recordings, or likenesses for promoting and advertising PTC and its events, at any time, in any and all media whether now known or in the future developed.

Please note the following registration policies:
  • Registration fees must be paid in USD. Credit card payments are processed in USD and incur a 3% surcharge fee. To avoid this fee, payment may be made by ACH, bank wire transfer, or check. Payments made by methods other than credit card must be received in full before attending the conference.
  • Fees are determined by the date payment is received, and not by the date your registration form was completed.
  • PTC members must be in good standing in order to be eligible for the discounted registration rate. To be considered a PTC member in good standing, your membership dues renewal must be completed before PTC’DC.
  • A valid form of photo identification must be presented to claim registration badge and materials.
  • Materials may not be picked up for another attendee unless prearranged written authorization from the registrant is received and approved by a PTC representative.
  • PTC does not accept hotel deposits or reservations. Hotel reservations, deposits, and payment are made directly with the hotel.

Paid registrations may be transferred to a substitute attendee from the same company. All substitution requests must be submitted in writing via email to ptcreg@ptc.org. Substitutions received after Friday, 14 August 2026 are subject to a USD 50 administrative fee.

Cancellations must be submitted in writing via email to ptcreg@ptc.org. Cancellations received by Friday, 14 August 2026 are subject to a USD 100 administrative fee. No refunds will be granted after Friday, 14 August 2026.

All signage to be displayed in public areas must receive written approval in advance from PTC. PTC and Hyatt Regency Reston security will remove all other unauthorized signs.

PTC does not sell, rent, or make publicly available attendee information. If you’ve received any communications regarding the purchase, rental, or acquisition of our attendee list, be advised that it is a scam. We retain attendee information solely for event purposes. All registered attendees can choose to opt in to display their name in the PTC’DC Mobile App, accessible only to registered attendees. For more details, please refer to the PTC Privacy Policy at https://www.ptc.org/privacy-statement/.

Before attending a session, all conference registrants are reminded to turn off or set to silent mode all mobile phones and other devices that may distract other registrants. You are kindly requested to leave the room if you must answer your phone. Your cooperation is greatly appreciated.

PTC shall not be held responsible for any delay or failure in performance of its obligations to the extent caused by fire, flood, strike, civil, governmental or military authority, acts of God, acts of terrorism, acts of war, epidemics, the availability of the conference venue, or other similar causes beyond its reasonable control. In such event, PTC in its sole discretion may postpone, reschedule, or cancel the event without liability to any attendee for damages, costs, or expenses, including costs of transportation or accommodation. PTC’s sole responsibility if the event is canceled or rescheduled for any reason would be a refund of conference registration fees. Speakers identified in the PTC’DC agenda are not guaranteed. Any change in the speakers or sessions offered shall not constitute a basis for refund or cancellation.

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Frequently Asked Questions

General

The dress code for PTC’DC is business-appropriate attire. Men may opt to wear aloha shirts paired with blazers.

The PTC Secretariat office is located in Lake Fairfax on the second floor of the Hyatt Regency Reston.

Your PTC’DC registration includes wireless internet access in all PTC’DC meeting spaces, including the session rooms, foyer, and meeting rooms. Wireless internet in your sleeping room is also complimentary if you are staying at the Hyatt Regency Reston. Premium high-speed internet access is available for USD 12.95.

Registration

The on-site registration hours (subject to change) are:
Thursday, 17 September 2026: 7:30 AM–5:30 PM

Please email ptcreg@ptc.org or call +1.808.941.3789.

PTC Member
Registration Fees: (All amounts are in USD)
Through 21 June 2026
22 June 2026–On-site
*PTC Member
 $425 $600
Faculty1
 $100 $100


*PTC members must be in good standing to be eligible for the discounted registration rate. To be considered a PTC member in good standing, your membership dues renewal must be completed before PTC’DC.

1 Faculty: Full-time employees at a recognized academic institution. Please send a brief letter on official letterhead via email to ptcreg@ptc.org requesting to register as faculty. An email response will be sent within two (2) business days.

Non-Member
Registration Fees: (All amounts are in USD)
22 June 2026–On-site
Non-Member
 $1,100
Faculty1
 $100


1 Faculty: Full-time employees at a recognized academic institution. Please send a brief letter on official letterhead via email to ptcreg@ptc.org requesting to register as faculty. An email response will be sent within two (2) business days.

Government

Employees of government agencies are eligible for complimentary registration. Please send an email to ptcreg@ptc.org from your work email address requesting to register as a government employee. An email response will be sent within two (2) business days.

Your registration includes:
  • Center Stage Sessions
  • PTC’DC Mobile App access
  • Wireless internet access:
    • In all PTC’DC meeting spaces
    • In your sleeping room if you are staying at the Hyatt Regency Reston
  • PTC’DC Welcome Reception
  • PTC sponsored food and beverage functions (excludes those by invitation only)

PTC Registration will send an email confirmation within 24 hours of receiving your registration. If you do not receive confirmation within this time, please email ptcreg@ptc.org.

PTC accepts payment via ACH, bank wire transfer, check, and credit card. Credit card payments will incur a 3% surcharge fee. To avoid this fee, pay by ACH, bank wire transfer, or check.

If your company requires an invoice or additional time to process payment, please email your request to ptcreg@ptc.org at least one (1) month before the conference. Bank wire transfers must be received in PTC’s bank account by Thursday, 10 September 2026 to complete your registration and confirm your attendance.

You may want to consider paying with a valid credit card and request reimbursement from your company to complete your registration prior to the start of conference.

Please register early and remit payment promptly to minimize delays.

The registration desk is located just outside the Lake Fairfax room on the second floor of the Hyatt Regency Reston.

Conference Services

Please visit the PTC Secretariat office in Lake Fairfax.

Messages to registrants may be sent via the PTC’DC Mobile App.

Travel

The average high temperature in September is 80-82°F (27-28°C). The average low temperature is 63-65°F (17-18°C).

The Hyatt Regency Reston is conveniently accessible from several major transportation hubs, including Washington Dulles International Airport (IAD), Ronald Reagan Washington National Airport (DCA), Baltimore/Washington International Airport (BWI), and Amtrak rail service.

Explore Parking and Transportation ↗

The U.S. Department of State recommends that visa applications be submitted at least 90 days in advance. Please allow ample time to obtain a visa before your planned travel to PTC’DC.

Check the wait times in your city.

Please visit the U.S. Department of State Business Visa Center for additional information.

Hyatt Regency Reston
1800 Presidents Street, Reston,
VA 20190, United States of America
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