Reserve Meeting Space

Making a difference in the Pacific Region, PTC Initiatives focus on helping the future of digital telecommunications thrive, by supporting up-and-coming scholars, bringing internet to hard to reach locations and training the next generation of executives the future of telecom management.

Function & Meeting Rooms

PTC’17 offers a range of great networking opportunities. Meeting rooms are available to suit your networking needs.

PTC’17 Diamond, Platinum, and Gold sponsors are given first priority on reserving meeting and function rooms and outdoor space.

Available by the hour, the day, or a 24-hour hold, your room can be used for private meetings, temporary office space, or receptions. Please email ptc17@ptc.org or call +1.808.941.3789 to discuss your options.

Suites & Converted Rooms

Rainbow Tower

Network and negotiate in privacy and comfort by reserving a suite or standard guest room to convert into meeting space. You can use this space to accommodate a variety of activities, from office use to business meetings to social events.

Nearly any standard guest room can be converted to meeting space. If a suite is preferable, location options include:

  • Rainbow Tower, room numbers ending in 00, 01, 12 or 13
  • Tapa Tower, room numbers ending in 29 or 30*
  • Ali`i Tower, room numbers ending in 02 or 05 and 1408/09/12/14 and 1508/09/12/14
  • Diamond Head Tower, rooms on floors 14–17

Ready to reserve a suite or converted guest room?
Download the PTC’17 Suite and Converted Guest Room Agreement

1. Suite Conversion*: To be eligible to reserve a hotel suite for hospitality, office, meeting purposes or personal use, you must spend a predetermined minimum on one or more of the following PTC items:

  • Full Conference, Networker, One-day, and Meeting System Only Registrations
  • Sponsorships
  • Advertising
  • Exhibit cubicles
  • Meeting cubicles
  • Meeting tables
  • Suite signage (kiosk or door banner)

Eligibility to reserve a suite is not fulfilled by the purchase of aloha shirts, reception tickets, meeting and function rooms, and membership dues. All payments to the Hilton are also excluded. The applicable minimum (as mentioned on the PTC’17 Suite and Converted Guest Room Agreement) is based on the type of suite (i.e., parlor, parlor plus one bedroom, or parlor plus two bedrooms) and must be met for each suite reserved. Please note this minimum is in addition to the rates charged by the Hilton.

2. Standard Guest Room Conversion*: To be eligible to reserve a standard guest room and convert it for hospitality, office, or meeting purposes, you must spend a minimum of US$1,000 on one or more of the following PTC items:

  • Full Conference, Networker, One-day, and Meeting System Only Registrations
  • Sponsorships
  • Advertising
  • Exhibit cubicles
  • Meeting cubicles
  • Meeting tables
  • Suite signage (kiosk or door banner)

Eligibility to reserve a converted standard guest room is not fulfilled by the purchase of aloha shirts, reception tickets, meeting and function rooms, and membership dues. All payments to the Hilton are also excluded. Please note that the minimum eligibility requirements must be met for each converted room and is in addition to the rates charged by the Hilton.

3. PTC is not responsible for furniture and setup requirements and does not cover any costs associated with furniture and setup. Please work directly with the Hilton for these arrangements.

4. PTC controls the use of hotel meeting facilities and function rooms for meetings, presentations, and hospitality functions. Meeting and function rooms will be released only to organizations that have registered at least four Full Conference Registrations or six Networker Registrations. For evening functions that serve food and beverage, a PTC facilities charge of US$5 per person (based on F&B head count) will be invoiced to the hosting organization. This charge will be used to defray conference expenses and fund future PTC programs. Note: PTC’17 Diamond, Platinum, and Gold sponsors will be given first priority on reserving meeting facilities and function rooms. For more information, please email ptc17@ptc.org.

*All suites and converted sleeping rooms in the Tapa Tower are exclusively reserved for PTC members. Not a PTC member yet? Join PTC today.

Digital kiosk signage will display your company name and suite/meeting room number(s). The kiosks will be displayed in several Hilton hotel lobbies as well as in the Mid-Pacific Conference Center. Download the Kiosk Signage Order Form .pdf).

Door banner signage is designed to be placed over the top of the door to your suite/meeting room, displaying your company’s name and logo on both sides (see illustration on order form). Download the Door Banner Order Form .pdf).

Signage Policy

Only PTC-authorized signs, such as PTC’17 door banners and kiosk signage, will be allowed on the Hilton property. PTC and Hilton security will remove all other unauthorized signs. If you are interested in purchasing a door banner or having your hospitality suite or meeting room location listed on the PTC’17 digital kiosk directories, please email suites@ptc.org.

Meeting Cubicles & Tables

Host meetings with senior executives at PTC’17 in your own cubicle or table in the PTC Pavilion.

Meeting Cubicles

Meet with industry leaders at PTC’17 in your private Meeting Cubicle. Each cubicle is a stand-alone unit that consists of four walls and a door for maximum privacy.

For more information, download the PTC’17 Pavilion Order Form or email pavilion@ptc.org.

PTC’17 Meeting Cubicle Rates

Member Rate
US$2,450

Non-Member Rate
US$3,500

Meeting Tables

Hold formal and informal discussions and meetings with senior telecommunications & ICT executives at your own Meeting Table. Each meeting table includes:

  • Meeting table with four chairs
  • Your company’s logo on a table stand
  • Your company’s logo in the Program Guide

A meeting table may be purchased when registering for PTC’17. If you are already registered and want to purchase a meeting table, please email ptcreg@ptc.org.

PTC’17 Meeting Table Rate

Member & Non-Member Rate
US$375

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